Workspaces

What are Workspaces?

Workspaces are the foundation of Keyword Insights. They allow you to link a domain (also called a workspace or property) to your account so that everything you do in the platform is tied to a specific domain.

By setting up workspaces, you ensure your data, reports, and projects are organized correctly. Workspaces also unlock future features such as reporting, keyword management, performance tracking, and more personalized experiences based on your business context.

How to Set Up a Workspace

Step 1 - Add your brand name, domain, target country and language

When you sign up, new users are prompted to add a bunch of details during onboarding.

In the first step, you will be asked to provide a few important details. Make sure the information is accurate, as these settings cannot be changed once a workspace is created.

Brand name: This is your brand name. e.g: Nike or Universal containers

Workspace domain: This is your brands domain name. Use one workspace per domain to keep all related projects and reports in one place.

Location: Your target country.

Language: Your target language.

Step 2 - Select Your Workspace

Once you enter the details in step one, we will automatically gather and pre-fill the required data for step two.

This information is important because it is used to personalize your output and enable future features.

You will be able to review and edit this information as needed. Please double-check everything before moving on to the final step.

Users can select the "Legacy Platform" workspace and continue to use the tool as it is without the new workspaces feature.

Step 3 - Connect Google Search Console

In the final step, you have the option to connect your Google Search Console account. This allows us to link your GSC data with your clusters and other features in the future. While this step is optional, we strongly recommend connecting your account for the best experience. If you prefer, you can skip it now and connect later from the Integrations page.

Once added, you’ll see a global domain selector in the top navigation bar.

All features you use in Keyword Insights will now pre-populate with the selected domain, language, and location

What if I am an existing customer and do not want to use Workspaces?

We have enabled a Legacy Mode for existing customers. You can select this option from the dropdown menu to continue working as usual.

We highly recommend gradually moving your projects into Workspaces to benefit from improved organization and upcoming features such as Brand Echo.

As a Legacy user, are there limits on how many Workspaces I can use?

Yes. To support long-time customers who may have built up many projects, Legacy users are allocated 10 Workspaces. This gives you enough capacity to migrate existing projects at your own pace.

How do we organize Projects and Folders in Legacy Mode and Workspaces?

Projects and folders are always linked to specific domains within Workspaces. This flexibility ensures your reporting and content planning remain well organized.

How do I manage Team Visibility?

All team members automatically see all Workspaces within the organization. For more control, you can adjust access at the folder or project level.

How do Integrations work in Workspaces?

Google Search Console and WordPress integrations are validated and linked directly to Workspaces. Each Google Search Console account can only be added once to prevent duplication.

How do I delete a Workspace?

To delete a Workspace, go to Manage Workspaces and select Delete. You will be asked to confirm before proceeding. Once confirmed, the Workspace and all related folders and projects will be permanently deleted. This action cannot be reversed.

Best Practices for using workspaces

  • Use one workspace per domain to keep all related projects and reports in one place.

  • Check your subscription plan before adding domains, as limits vary by plan.

  • Share strategically by using folder or project-level permissions when needed.

  • Review workspaces regularly and clean up unused ones for better efficiency.

Last updated